Xtract · Accounts Payable · Business Central
The invoices your AP tool hands back to a person
Most vendor invoices are easy. A few are not: one charge covering fifteen locations, a bundled fee split across cost centers with tax and prepaid treatment, a settlement statement that has to be reconciled line by line. Those come back to a human every month. Xtract builds a pipeline for that document, learns how your business codes it, and returns a workbook ready to import.
Bundled charges, split by your own rules
One vendor-invoice line with no per-cost-center breakdown on the page, coded and allocated by your knowledge graph, prepaid accounts included. The split always ties back exactly to the original amount. Your team splits nothing by hand.
Where it fits
Reading and posting are table stakes. The accounting judgment in between is where the engine lives.
IN
Documents
Invoices, credit notes, statements
1
OCR
PDF or Excel, any layout
2
Resolve and code
Vendor, cost center, dimension, GL, tax
3
Reconcile
Match vs statement, flag missing and duplicate
OUT
Import
A coded workbook, ready to import
OCR is the commodity step and does nothing useful on its own. The judgment that follows, coding, allocation and reconciliation, is the knowledge graph.
Not OCR: accounting knowledge, encoded
Xtract builds a knowledge graph from your own history of past invoices, prior postings and corrections, encoding which vendor maps to which cost centers, GL accounts, tax treatment and reconciliation rules. Every rule is visible and yours to tune. No black box. The judgment that used to live in a few people's heads becomes an asset the company owns, and the longer it runs, the sharper it gets.
Learned from your books
We connect to Business Central read-only to study how you have coded this vendor before. That history is what makes the coding yours, not a guess. Every rule it learns stays visible and yours to change.
Reconciled, not just read
Matched against the vendor statement. Debits equal credits, and missing or duplicate charges are caught before they reach the books.
Nothing guessed
Every coded line carries a confidence level. High-confidence lines come back ready to import; the rest are held for review, never guessed, with the source rows shown.
Is your document a fit?
- ·One document covering many locations, entities, cost centers or jobs
- ·Recurring from the same vendor
- ·A statement or total to reconcile against
- ·Someone splits or codes it by hand today, or your AP tool hands it back
Common candidates: delivery aggregator settlements, freight and parcel, mall and landlord service charges, logistics and clearing agents, staffing and manpower suppliers, telecom across sites, fuel cards, equipment rental and subcontractor billing.
How it starts
- 1
Guided demo, 30 minutes
A working pipeline end to end, and a look at the document you have in mind.
- 2
Assessment, 2 weeks
Read-only connection plus three months of the document. You get your own lines coded, the rules we would encode, and an honest answer on fit. Some documents are not a fit, and we say so.
- 3
Pilot, about 3 months
We build the pipeline, then run two or three rounds against live documents we have not seen, tuning against your corrections. Included in the build fee.
- 4
Live
Upload the document, get the coded workbook back in minutes. Self-served, no ticket to raise.
Running in production today
Six pipelines live at a Dubai-based multi-brand group covering around 125 outlets. Coding that took the finance team 10 to 15 days a month now takes 1 to 2. Same documents, same ledger, reconciled to the vendor total.
Priced per pipeline, then by volume
A pipeline is built once for a document type, then priced by coded lines per month. A coded line is one row in the workbook you import, so one charge split across fifteen cost centers is fifteen coded lines. Taken together with Lens, both share one read-only connection and one warehouse, so setup and the security review happen once and the build fee drops by a third.
Ask us for the pipelines and pricing sheet for your region →The live view, on the same warehouse
Lens is the other half of the suite: income statement, balance sheet and cash flow straight from Business Central, re-sliced by brand, location or outlet in a click, with an MCP server so Claude or ChatGPT answer from statements that already tie out.
See Lens →Secure, and in Your Control
Sign in with Microsoft·Read-only, never writes to Business Central·Runs in your own cloud region·Daily sync, unlimited users
Figures shown for illustration.