The invoices AP tools hand back to a person
Xtract learns how your business codes them and returns a workbook ready for Microsoft Dynamics 365 Business Central.
For Business Central
Bundled charges, split by your own rules
The invoice shows one line and no breakdown by cost center. Xtract codes and allocates it from the rules it learned from your past postings, prepaid accounts included, and the split ties back to the original amount.
One vendor-invoice line
Commission 3,150.00
no per-cost-center breakdown on the page
- Cost center AGL 500000301,575.00
- Cost center B (prepaid)GL 125001201,050.00
- Cost center CGL 50000030525.00
- Exact split: 1,575 + 1,050 + 525 = 3,150.00
OCR reads the page. Xtract codes, allocates and reconciles it.
Five steps run between the document and the workbook.
IN
Documents
Invoices, credit notes, statements
1
OCR
PDF or Excel, any layout
2
Resolve and code
Vendor, cost center, dimension, GL, tax
3
Reconcile
Match to statement, flag missing and duplicate
OUT
Workbook
Coded, ready to import
Xtract learns how your books treat each vendor
From your past invoices, postings and corrections, Xtract builds a knowledge graph: a written-down map of how each vendor is coded, split and reconciled. Every rule is visible and yours to change, and each correction updates it.
Coded from your own postings
The rules come from your past postings, read from Business Central, so the coding matches what your team would have done.
Reconciled before import
Every line is matched to the vendor statement and every total is tied to the invoice. Gaps and duplicates are flagged before anything is imported.
Nothing guessed
Every line carries a confidence level. Lines Xtract is sure of go into the workbook; the rest wait for a reviewer, with the source rows alongside.
Documents Xtract is built for
- ·It covers many locations, entities, cost centers or jobs.
- ·It recurs from the same vendor.
- ·It comes with a statement or total to reconcile against.
- ·It is split or coded by hand today, or handed back by the AP software.
Typical cases: marketplace settlements, freight, landlord service charges, staffing agencies, and telecom or fuel bills that span many sites.
From a 30-minute demo to a live pipeline in under four months
- 1
Guided demo, 30 minutes
We run a working pipeline end to end on our sandbox and talk about the document you have in mind.
- 2
Assessment, two weeks
You send three months of the document. We return it coded, with the rules we would build and a straight answer on fit. Some documents are not a fit, and we say so.
- 3
Pilot, about three months
We build the pipeline and tune it against live documents and your corrections. The pilot is part of the one-time build fee.
- 4
Live
You upload the document and the coded workbook comes back in minutes. There is no ticket to raise.
Running in production today
Five Thirty's finance team, 8 brands and around 125 outlets on Business Central, six pipelines live. Coding that took 10 to 15 days a month now takes 1 to 2, and every line reconciles to the vendor's total.
Priced per pipeline, then by volume
A pipeline is built once per document type, then priced by coded lines per month: one row in the workbook you import. Customers who also use Lens share one connection, and the build fee drops by a third.
Ask us for the pipelines and pricing sheet →Lens: the statements, on the same connection
Lens reads the P&L, balance sheet and cash flow from Business Central and filters them by brand, location or outlet, on the same connection.
See Lens →Secure and in your control
Sign in with Microsoft·Read-only, never writes to Business Central·Strict tenant-level data isolation, on Azure·Synced daily and on demand, unlimited users